This policy is in accordance with item III - POLICY# XV.G which states: “PERSONAL COMPUTERS.  A division or department with surplus personal computers should send a “Relief of Accountability” form to the Purchasing Department to follow the normal surplusing procedure. All peripheral equipment will be surplused by following the normal surplusing procedure. The Computer Technology Group (now ITO) will determine if computers will be recycled  or sold."

1. Users are not guaranteed that they will be able to buy their assigned work computer. Users may have to buy a computer that is not their assigned work computer.  ITO will try to offer users their work computer if it is available. University and Church projects/needs will be fulfilled before any other surplus. This policy has been created to prevent users from upgrading their machines using department budget prior to their computer replacement.
2. Off-campus buyers may buy computers, however BYUH Faculty/Staff/students have priority over off-campus buyers.
3. Pricing of computers will be determined by the Client Services Manager. No other person or entity may determine the price.
4. Only one computer per year is
   allowed to be purchased by any one person. This is to give other buyers
   a chance to purchase a computer.
5. All computers are “SOLD AS
   IS” and “NO RETURN NO EXCHANGE”. Prices are NON-NEGOTIABLE. Buyers will
   sign a “Release of Accountability” at the time of purchase.
6. Once a computer is purchased no support of any type will be provided to the buyer (please see policy 5).
7. ITO has the right to resell items with no obligation to the buyer if the buyer does not complete the purchase transaction in a reasonable amount of time.

Surplus/Disposal Process

1. ITO Hardware Technician assesses the condition of the equipment.
2. ITO Hardware Technician fills out a form “Surplus Disposal Checklist” which describes the specification of the machine and indicates if the equipment is for surplus or disposal.
3. ITO Hardware Technician also determines the price during equipment assessment.
4. Hard drive wiping software (Darik’s Boot and Nuke) is used to remove user’s files to ensure no files can be recovered. Computer items are then re-imaged with the Plain Factory Image from manufacturer.
5. Equipment identified as unusable/non-working are:
• Used for spare parts if needed
• Dumped
  
  • Placed on pallet at the back of GCB
  • Full pallet is taken to town for recycling @ $0.90-$1/lb
  • May be sold for parts
6. All Buyers (Faculty, Staff & Students) need to be on the associated wait list. (printers, CPU’s, monitors, laptops)  Buyers will contact the ITO Secretary via phone or email to be placed on the wait list.
7. Buyer may be wait-listed for either one CPU or one laptop, but not both.
8. The ITO Secretary will contact buyers as soon as the computer is available for purchase.
9. Once contacted, buyers must see the ITO Secretary or inventory clerk to get an invoice for the equipment they are purchasing.
10. Buyer takes the invoice to the Cashiers office to pay for the equipment.
11. Buyer brings the receipt to the ITO Secretary or inventory clerk to pick up the purchased computer. Buyers are given the opportunity to turn on and test that the equipment they are buying is in working order.
12. Before buyer takes accepts bought computer, buyer must sign a Surplus Sales Agreement releasing responsibility from ITO. By signing agreement buyer acknowledges that ITO will not provide support of any type for the purchased equipment.
13. ITO will not transport the purchased items for the buyer or provide a means of transportation for the buyer.
14. Buyers MUST be present when buying and picking up purchased items.